How do I schedule a board meeting with ten directors?

Create a poll across the candidate dates for the quarter, send the one link to the directors and their assistants with a response deadline, and pick the date the results grid ranks first. Maybe answers show where a small shift would win someone back.

Can I set several board dates at once?

Yes. A poll can span up to 120 days, so one round of answers can settle a whole quarter or an annual calendar rather than one meeting at a time.

Is the meeting date private?

Poll pages are not indexed by search engines and are reachable only by the link you share. The organizer link, which controls and closes the poll, is separate from the link participants receive.

Can I keep a record of who responded?

Yes. The organizer view lists every response, and you can export the whole grid as a CSV for your records.

Is EveryoneAvailable free?

Yes. EveryoneAvailable is currently free to use. There are no paid plans, no upgrade prompts, and no ads.

Board meetings

Board meeting scheduling without reply-all

Board dates are set months ahead across directors who each sit on other boards. The quorum question is not "who is free next Tuesday" but "which day in this quarter loses the fewest directors" — and that is a grid, not a thread.

Find a Date See how it works

Create a free availability poll and share it with your group.

Collect availability from directors and assistants

Send one link to the board and their offices. Each director — or the person who holds the calendar — marks the candidate dates and the ranked result shows which day protects quorum best.

Nobody creates an account or connects a corporate calendar, so there is nothing for anyone's IT team to approve.

Available, maybe and unavailable per date, so conditional answers stay visible.
Response deadline so the schedule can be set on a known day.
CSV export for the company secretary's records.

Committees and annual calendars

Audit, remuneration and nomination committees usually need dates around the board's, not independent of it. Poll the board first, then poll each committee against the confirmed board dates.

For the annual calendar, one poll across a quarter of candidate days lets you set several meetings at once instead of negotiating each in sequence.

Privacy and discretion

The poll shows names and availability only — no email addresses are exposed to other participants, and the organizer link that controls the poll is separate from the link directors receive.

Poll pages are excluded from search engines, so a meeting date is not something anyone can stumble on.

Frequently asked questions

How do I schedule a board meeting with ten directors?: Create a poll across the candidate dates for the quarter, send the one link to the directors and their assistants with a response deadline, and pick the date the results grid ranks first. Maybe answers show where a small shift would win someone back.
Can I set several board dates at once?: Yes. A poll can span up to 120 days, so one round of answers can settle a whole quarter or an annual calendar rather than one meeting at a time.
Is the meeting date private?: Poll pages are not indexed by search engines and are reachable only by the link you share. The organizer link, which controls and closes the poll, is separate from the link participants receive.
Can I keep a record of who responded?: Yes. The organizer view lists every response, and you can export the whole grid as a CSV for your records.
Is EveryoneAvailable free?: Yes. EveryoneAvailable is currently free to use. There are no paid plans, no upgrade prompts, and no ads.

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Find the day everyone can make it