How do I schedule a team event without calendar access?

Send an availability poll link. Each person marks the dates or slots they can attend, so you get real availability from everyone including contractors and guests outside your organisation.

Can I collect responses for a specific time of day?

Yes. Each date can carry up to 8 time slots, so people answer per slot rather than per whole day.

Is EveryoneAvailable free?

Yes. EveryoneAvailable is currently free to use. There are no paid plans, no upgrade prompts, and no ads.

Work teams

Schedule a team event everyone can attend

Calendar tools show you meeting rooms, not people. For a team outing you need to know who can genuinely make an evening or a full day out — including the part-timers, the contractors and the person whose calendar is always technically free.

Create a free poll See how it works

No calendar access required

Nobody connects a work account, which means the poll works across departments, agencies, contractors and guests who are not in your directory at all.

It also avoids the classic failure of automatic scheduling: an empty calendar slot is not the same as availability.

Offer times, not just days

For dinners and after-work events, add time slots to each date. An early and a late option often doubles attendance for teams with school runs or long commutes.

Share the result openly

Export the grid to CSV or print the summary for the person booking the venue. Showing the numbers behind the date stops the outing being relitigated a week later.

Frequently asked questions

How do I schedule a team event without calendar access?: Send an availability poll link. Each person marks the dates or slots they can attend, so you get real availability from everyone including contractors and guests outside your organisation.
Can I collect responses for a specific time of day?: Yes. Each date can carry up to 8 time slots, so people answer per slot rather than per whole day.
Is EveryoneAvailable free?: Yes. EveryoneAvailable is currently free to use. There are no paid plans, no upgrade prompts, and no ads.

group scheduling toolScheduling for bigger groups.guide: finding the best date for a team eventAttendance, timing and formats.run an event date pollChoosing an event date.

Find the day everyone can make it

Create a free poll in under a minute. Share one link. No accounts for anyone.