Is this affiliated with EO?

No. EveryoneAvailable is an independent tool and has no affiliation with Entrepreneurs' Organization. It is listed here because forum-style groups are one of the situations it handles well.

How do we set a forum calendar for the year?

Open one poll across the candidate days for the next quarter, have every member mark all of them, and set the recurring dates from the overlap. Repeat once a quarter rather than deciding one meeting at a time.

What if a member can only do part of a day?

Add time slots to the dates in question — each day can carry up to 8 — so members can answer a morning and an afternoon option separately.

Do participants need an account?

No. Participants can open the shared link and mark their availability without creating an account. They enter a name, tap the days that work, and submit.

Is EveryoneAvailable free?

Yes. EveryoneAvailable is currently free to use. There are no paid plans, no upgrade prompts, and no ads.

EO forums

Scheduling for EO forums and chapters

An EO forum is a standing commitment on eight founders' calendars, which is precisely why the annual calendar and the inevitable reschedules are so painful. A shared availability link turns each of those decisions into one round of answers instead of a week of messages.

EveryoneAvailable is an independent scheduling tool and is not affiliated with, endorsed by, or sponsored by YPO, EO, Vistage, Tiger 21 or any peer-advisory organization. Those names are the trademarks of their respective owners and are used here only to describe who this tool is useful for.

Find a Date See how it works

Create a free availability poll and share it with your group.

Set the annual forum calendar in one round

Rather than agreeing next month's date at the end of every meeting, propose the candidate days for the next quarter — or the next two — in a single poll. Members mark everything at once and the moderator sets the rhythm from the overlap.

A poll covers up to 120 days, which is enough to lock a quarter of forum days in one pass.

Exclude weekends, or specific blackout weeks, when you create the poll.
Maybe answers stay visible, so a member's soft conflict does not read as a hard no.
The private organizer link stays separate from the link members see.

Rescheduling without restarting the thread

When a forum day has to move, the fastest recovery is a new poll over the two weeks either side, sent into the same chat with a 48-hour deadline. Answers land in one place and the replacement date is decided the next morning.

Chapter learning events and retreats

Chapter events involve a much bigger list, often with partners included. A link scales where a thread does not: everyone answers independently and the results grid shows exactly how attendance changes by date.

For multi-day retreats, read the grid for consecutive days rather than a single winner — the side-by-side layout makes a clean block obvious.

Frequently asked questions

Is this affiliated with EO?: No. EveryoneAvailable is an independent tool and has no affiliation with Entrepreneurs' Organization. It is listed here because forum-style groups are one of the situations it handles well.
How do we set a forum calendar for the year?: Open one poll across the candidate days for the next quarter, have every member mark all of them, and set the recurring dates from the overlap. Repeat once a quarter rather than deciding one meeting at a time.
What if a member can only do part of a day?: Add time slots to the dates in question — each day can carry up to 8 — so members can answer a morning and an afternoon option separately.
Do participants need an account?: No. Participants can open the shared link and mark their availability without creating an account. They enter a name, tap the days that work, and submit.
Is EveryoneAvailable free?: Yes. EveryoneAvailable is currently free to use. There are no paid plans, no upgrade prompts, and no ads.

YPO forum schedulingForum meetings, chapter events and retreats for a group of chief executives.Vistage group schedulingLock the next peer-group session date across a dozen owner calendars.Mastermind group schedulingFor any peer-advisory or mastermind circle that meets on a rhythm.Board meeting schedulingFind a board or committee date without twelve reply-all threads.Executive retreat planningMulti-day retreats booked months ahead, with consecutive days that work.All executive forum schedulingThe full hub for peer groups, boards and chapter teams.

Find the day everyone can make it