Is this a Vistage product?

No. EveryoneAvailable is independent and not affiliated with Vistage. It is a general availability-poll tool that suits peer groups because members answer with a link rather than an account.

Can I collect availability from members' assistants?

Yes. Anyone with the link can answer on a member's behalf and enter their name; each response has its own link so it can be updated later.

Can I see who has not responded yet?

The organizer view lists every response as it arrives, so you can see who is missing and nudge only those people rather than the whole group.

Is the attendance record kept confidential?

Yes. Poll pages are not indexed by search engines and are only reachable with the link, and the organizer link showing the full grid is separate from the link members use to answer.

Is EveryoneAvailable free?

Yes. EveryoneAvailable is currently free to use. There are no paid plans, no upgrade prompts, and no ads.

How many people can participate?

There is no participant limit on a poll. A poll can cover a date range of up to 120 days, and each day can have up to 8 time slots.

Vistage groups

Peer-group session dates without the chase

A chair running a peer group of a dozen business owners is scheduling across a dozen companies, a dozen assistants and a dozen travel calendars. The chase is the job — unless the answer collects itself in one link.

EveryoneAvailable is an independent scheduling tool and is not affiliated with, endorsed by, or sponsored by YPO, EO, Vistage, Tiger 21 or any peer-advisory organization. Those names are the trademarks of their respective owners and are used here only to describe who this tool is useful for.

Find a Date See how it works

Create a free availability poll and share it with your group.

One link, twelve owners, one answer

Send a single availability link to the group and its assistants. Each person marks the candidate dates and the ranked result shows which day loses the fewest members.

Because nobody signs up, response rates hold up even with the members who never reply to a scheduling email.

Available / maybe / unavailable per date, so near-misses are visible.
Private organizer link with the full grid, ranked dates and CSV export.
Response deadline so the poll has an end, not an indefinite open state.

Speaker days and one-to-one blocks

For a resource-speaker day, the constraint is often the speaker rather than the group — poll the group across the dates the speaker offered and take the best result back to them.

For one-to-one blocks, add time slots to a settled day so members claim a window instead of trading messages about it.

Keeping the group's year on track

Poll a quarter at a time. It costs the members one round of answers, and it removes the recurring end-of-meeting negotiation about the next date entirely.

Annual calendar versus the annual retreat

Monthly group sessions and the group's annual retreat behave differently and are worth polling separately. Sessions can be set a quarter at a time with a short deadline, since the date is a recurring one members already plan around. A retreat should be polled much further out — most chairs start six to nine months ahead — because it has to survive vacations, other boards and travel that has not yet been booked.

Quorum, attendance and confidentiality

Most groups have an informal or written minimum-attendance expectation for a session to run as planned. When reading the results grid, weight the top date against that expectation rather than picking the single highest score if it leaves out members whose input the group specifically needs that month.

Who is or is not attending a given session is often not something a chair wants visible outside the group. Poll pages are not indexed by search engines and are reachable only by the link, and the organizer link showing the full grid is kept separate from what members see.

Chasing non-responders and locking the date

The organizer view lists responses as they arrive, so a chair can see exactly who has not answered and send a short, direct reminder rather than a reminder to the whole group. Once the top date clears the group's attendance bar, close the poll, export the CSV if you keep session records, and share the results link so the confirmed date is visible to everyone at once.

Worked example

Example: a 12-member group locking a Q3 session

A Vistage-style chair needs to set the next quarter's monthly session dates in one pass rather than negotiating each one at the end of a meeting.

1The chair opens a poll listing every Tuesday and Wednesday across July, August and September.
2The link is sent to all twelve members and to the two assistants who typically answer on members' behalf.
3Ten responses arrive within four days; the chair sends a direct message to the two members still missing.
4The results grid shows the second Wednesday of each month consistently clearing ten or more members.
5The chair locks the three dates, exports the CSV, and shares the results link with the group.

All three quarterly sessions are confirmed in a single round of answers, with at least ten of twelve members available for each.

Frequently asked questions

Is this a Vistage product?: No. EveryoneAvailable is independent and not affiliated with Vistage. It is a general availability-poll tool that suits peer groups because members answer with a link rather than an account.
Can I collect availability from members' assistants?: Yes. Anyone with the link can answer on a member's behalf and enter their name; each response has its own link so it can be updated later.
Can I see who has not responded yet?: The organizer view lists every response as it arrives, so you can see who is missing and nudge only those people rather than the whole group.
Is the attendance record kept confidential?: Yes. Poll pages are not indexed by search engines and are only reachable with the link, and the organizer link showing the full grid is separate from the link members use to answer.
Is EveryoneAvailable free?: Yes. EveryoneAvailable is currently free to use. There are no paid plans, no upgrade prompts, and no ads.
How many people can participate?: There is no participant limit on a poll. A poll can cover a date range of up to 120 days, and each day can have up to 8 time slots.

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Find the day everyone can make it